School of Paediatrics 12th Annual Meeting - 2021

SOPAM 2021

Collaboration in Child Health 

Wednesday 17th November 2021

Agenda for the day to follow

12th Yorkshire School of Paediatrics Annual Meeting - Wednesday 17th November 2021

‘Collaboration in child health, celebrating the success of team work locally, regionally and nationally’

Abstract Submission

Abstracts are invited in the following four categories:
1) Case reports
2) Personal Experiences
3) Research/Audit/Quality Improvement
4) Out of Programme Experiences

There will be:
● 30 trainee poster presentation and 3 oral presentations
● 10 medical student poster presentations and 1 oral presentation ● Abstract submissions will close at 5pm on Friday 17th September 2021. ● Successful applicants will be notified by Mid October 2021

Please read the following instructions regarding abstract submissions carefully, including the rules and regulations

Method of Submission

Abstracts should be submitted via a single word document or a Google Drive attachment and emailed to schoolmeetingabstracts2021@gmail.com
You will receive an email confirming receipt of your abstract. If you do not receive an email within 48 hours, your abstract has not been received and you will need to be resubmitted.

Abstract Submission Rules

1) The deadline for submission is 5pm on 17th September 2021. Late submissions will not be considered.
2) The maximum word count for abstracts is 300 words (excluding up to 5 references).
3) Please specify which category of abstract you are submitting.
4) Case report/audit/QI/research abstracts must be an accurate and true representation of clinical events or of the research process and findings presented.
5) For case report/audit/QI/research abstracts please obtain permission to present from the supervising consultant. Please name your supervising consultant in the abstract.
7) No identifiable patient information should be present in the abstract or presentations. [The exception to this would be non-identifiable appropriate images taken by hospital medical illustration departments only, with evidence of informed consent from the patient and/or parents for their use. You do not need to attach the informed consent to your submission.]
8) Evidence of ethical approval and informed consent must be provided wherever requested for any abstract submission.
9) Research can be re-submitted having been previously submitted to another meeting, but this must be declared and an alternative angle of inquiry/presentation for this submission is preferred, where possible. However, if the research is thought to be of educational significance by the judges, it can be included in its original form for presentation.
10) The same audit/OOPE/case report/personal experience abstract cannot be submitted for two consecutive years but can be resubmitted the year following that. A piece of research can be submitted to this meeting over two consecutive years if previously unsuccessful.
11) Any trainee who has previously been successful with a presentation of any kind cannot resubmit the same piece of work from the same academic angle. The exception to this is if there has been progression in the research where an update would be valid and acceptable.
12) The abstracts will be judged anonymously, any conflicts of interest will be highlighted to the judges (e.g. if the judge has either been involved in the research or case/audit or has assisted the trainee in submitting a case if for example they are their educational supervisor).
13) The abstracts will be judged fairly and with a transparent judging process.
14) Any trainee has the right to challenge the judging process and have their submission re-marked once for clarification.
15) Any disagreements with the judging process must be referred to the Judging Advisory Committee (JAC) for discussion. The final decision, after the re-marking process, will be given by the Head of the School of Paediatrics (Dr Karin Schwarz).
16) The Y&H SoPAM 2021 Abstract Subcommittee will endeavour to provide written feedback for all abstract submissions.
17) If an abstract is accepted for either a poster or oral presentation, at least one of the corresponding authors must register and attend the meeting.

There will be prizes for the best poster and oral presentations, with separate prizes for medical students and trainees.

**Best of luck to all participants!**

Submission Rules and Regulations

Please read the above document before submitting your abstract

Abstract Marking Guidelines

Please review the above document for guidance on your abstract

Guide to Producing a Poster for Presentation

In the tradition of the Yorkshire and Humber School of Paediatrics Annual meeting, we are keen to help those trainees and students with successful abstract submissions. We aim to provide a learning experience to improve their presentation skills, and this year we are very lucky to have this document, providing a useful guidance on how to do a high Quality Poster. We would like to acknowledge and thank Dr Catriona McKeating, Dr Bob Phillips, the TYAC Professional Education Group and the University of Leeds for this contribution

Dr Amy Henderson and Dr Nikki Pelech

Co-Chairs of the Yorkshire & Humber School of Paediatrics Meeting 2021