Policies & Forms
This page contains the nationally approved Standard Operating Procedures (SOPs) for England aligned to the principles of ‘A Reference Guide for Postgraduate Foundation and Specialty Training in the UK’ (‘the Gold Guide’) and ‘A Reference Guide for Postgraduate Dental Core and Specialty Training’ (‘The Dental Gold Guide’).
The nationally approved Standard Operating Procedures (SOPs) can be found here, our local SOPs are based on the national guidance.
From 2022 onwards the policies delivered in Yorkshire and Humber have been ratified by the SOP Development and Delivery Group, the group consists of Postgraduate Doctors in Training (PGDiTs), faculty and members of the Training Programme Management Team. The Group has undergone a large piece of work updating our local SOPs to align with the Gold Guide (medical edition and dental edition) and national SOPs, we will upload them to this section of the website and collate all new SOPs here for easy access. We have created a Summary of Changes document to support you to understand what has changed.
Although this a continuous cycle of improvement the first few ratified SOPs will be uploaded by 1st March and we will continue to add new or updated SOPs, after discussion and approval at the SOP Group, to the website going forward. We hope this helps support you by knowing where all the SOPs are and is transparent.
If you are a member of the faculty or Learner Education Provider and wish to access our policies and information on our Trainer Resources site, please contact your Programme Support Team to request access, contact us.
Please contact england.postgraduatedeansoffice.yh@nhs.net if you are unable to find a particular policy.
Acting Up
Acting Up as a Consultant Standard Operating Procedure
Acting Up as a Consultant Application Form
Appraisal and Assessment (ARCP)
ARCP National Standard Operating Procedure
Our guidance on ARCP can be found here.
Yorkshire and the Humber Local ARCP Operational SOP
Appendix 1: ARCP Panel Chair Checklist is available to read here.
Appendix 2: Lay Advisor Feedback Form is available to read here.
Appendix 3: ARCP Glossary of Terms is available to read here.
Appendix 4: LTFT ARCP Calculator is available to read here.
Appendix 5: Additional Training Time Support Proforma is available to read here.
Appendix 6: Outcome 4 Review Proforma is available to read here.
Appendix 7: Accelerated progression of specialty medical training and bringing forward Completion of Training (CCT) / Programme completion dates is available to read here.
Appendix 8: Post-ARCP Feedback Principles and Guidance is available to read here.
ARCP Appeals Process
ARCP Appeals and Reviews YH Standard Operating Procedure
Statement for ARCP Review or Appeal
Complaints
Complaints National Standard Operating Procedure
Coroners Inquests
Supporting Trainees Attending Coroners Court
Deferrals
Educator Development
Our Standard Operating Procedure for Educator Development is available here.
Freedom of Information and Subject to Access Requests
We cannot procees FOI requests directly submitted to us, any request for FOI must be submitted following the national guidance.
We cannot procees SAR requests directly submitted to us, any request for SAR must be submitted following the national guidance.
Guidance for the distribution and amendment of tariff funded training posts
Indemnity - Non-Trust Settings
Information on Indemnity for Non-Trust Settings
Inter-Deanery Transfers
The process for IDTs for doctors is outlined on the national website.
The process for IDTs for dentists is outlined on the COPDEND website.
The local YH Deanery SOP outlines the local process for managing the IDT process, it aligns with the national SOP.
A useful guide for Educators can be found here.
Less Than Full Time Training
National LTFT Standard Operating Procedure
YH LTFT Standard Operating Procedure (local)
Longitudinal Integrated GP Training
Longitudinal Integrated GP Training Standard Operating Procedure
Managment of Fellowships
Our Srandard Operating Procedure for Managment of Fellowships is available here.
Medical Training Initiative
For information on MTIs visit the Academy of Medical Royal Colleges website.
National Training Number (NTN) Withdrawal
Neurodiversity Support
More information about Neurodiversity Support can be found on our Professional Support webpages
Out of Programme
Out of Programme Standard Operating Procedure
Time Out Of Foundation Training Request Form
JRCPTB Form for Medical Trainees
Future Leaders Extension Guidance
More information on OOPs can be found on the Specialty Training Programmes Useful Links page, here.
Period of Grace
Period of Grace Standard Operating Procedure
Professional Support
Professional Support National Standard Operating Procedure
Please also see our Professional Support webpages
Quality Management and Patient Safety
Quality Reporting National Standard Operating Procedure
Escalation of Quality Concerns Policy
Recruitment of Clinical Faculty
Our Standard Operating Procedure for Recruitment of Clinical Faculty is available here.
Recruitment and Management of Lay Represenatives
Recruitment and Management of Lay Representatives Standard Operating Procedure
Lay Representative Feedback Form - For Lay Representatives to complete
Lay Representative Feedback Form - For recruitment or quality chairs to complete
ARCP Panel Chair Checklist - For ARCP Panel Chairs to complete
Lay Representative Expenses Claim Form
Redeployment
Redeployment Standard Operating Procedure
Relocation and Excess Travel
Relocation and Travel Expenses YH Local Guidance
National Relocation and Travel Expenses Framework
Revalidation
Revalidation National Standard Operating Procedure
Local information can be found here
Rotational Management in line with Code of Practice
Rotational Management in line with Code of Practice National Standard Operating Procedure
Study Leave
Study Leave Operational Guidance
Local YH Foundation Study Leave Guidance
Local YH School of Surgery Study Leave Guidance
Further Guidance and Accent Leave Manager
Sudden Death of Doctors in Training
National Guidance for the Sudden Death of Doctors in Training
Supported Return to Training (SuppoRTT)
Please also see our SuppoRTT webpages
Trainee Executive Forum (TEF)
Trainer Accreditation
Whistleblowing
National guidance for Whistleblowing