ARCP North

ARCP dates

ANNUAL ARCP PANEL (All trainees) 


Location: HEE Leeds office, Willow Terrace Road, Leeds LS2 9JT

All trainees are asked to note this date in their diary and will be contacted in early April to confirm details. The TPD may hold ad hoc panels later in the year should the need arise but this should not be read as an option to have your ARCP on alternative date. PLEASE NOTE THAT TRAINEES ARE EXPECTED TO HAVE SUBMITTED ALL EVIDENCE ON TO THEIR PORTFOLIO BY 1st JUNE 2020.  

ARCP guide


In line with GMC guidance, we will be changing the way we carry out ARCPs. Some ARCPS will be now be performed without the trainee present.

Trainees will always be invited to attend if it is predicted that the outcome of the ARCP will be any other than ‘Outcome 1’. A judgement will also be made about whether it will be beneficial to have a face-to-face conversation with other trainees as part of the ARCP process.

In the absence of the trainee, all that can be assessed is the evidence submitted. It is therefore essential that the evidence is clear and complete.

The forms you will be required to submit for your ARCP (clinical supervisor’s & educational supervisor’s reports) can be accessed on the shared resources section of the e portfolio.

Fill in these forms as much as you are able before meeting with your educational supervisor in advance of the ARCP.

In order to complete their report, your educational supervisor will need to review your clinical supervisors’ reports. Ensure that you have had a report completed by each clinical supervisor that you have worked with for the last year. (You & they will find this easiest to complete towards the end of your attachment with them)

Your educational supervisor will also need to review the results of your MSF, so make sure you request this feedback with plenty of time to spare. As a guide start at least 8-10 weeks before your ARCP.

Your educational supervisor will need to verify that you have completed your mandatory workplace based assessments. Ensure the ‘traffic light page’ in the e-portfolio shows green for ST1s-3s and an appropriate percentage of WBAs are completed for ST4s and above. They are asked to verify that these assessments are spread evenly throughout the attachment period.

Upload copies of each of the completed forms (labeled according to the convention described in the introduction to the educational supervisor report) to your e portfolio and associate them to the relevant ARCP. (Please note this will include uploading a copy of your receipt for completion of the GMC survey)

This process should be completed by 1st JUNE 2020, so that the panel can review your completed eportfolio in advance of the meeting.

If in completing your educational supervisors report, you and your educational supervisor feel it is likely you will not be awarded an Outcome 1, please contact your TPD, Vernon Long, as soon as possible, so it can be arranged that you attend your ARCP meeting.

As we have always found meeting with trainees beneficial for planning training, the panel plan to continue to meet with trainees after the ARCP process has been completed. 

Please note that trainees will no longer be sent a paper copy of their ARCP form by the Programme Support Team. Trainees are advised to download and save a copy of their ARCP from their ePortfolio if they wish to retain a separate copy.

Trainee ePortfolio actions

In order to ensure the ARCP information before the panel is accurate, trainees must ensure that the following data & information is up-to-date on their ePortfolio account before the cut-off date for their ARCP evidence (usually at least 14 days before their ARCP date) :

  • GMC Number;
  • Programme End date (This is your CCT date. You can check this with your TPD but it should be on your last ARCP document unless it has changed since then);
  • National Training Number (NTN);
  • All training placements;    and
  • Periods out of training (OOP, Mat Leave and Sick leave etc) during the last 12 months. (These should be recorded in Leave details on My Details tab)

If you fail to do this, your ARCP may contain incorrect training information and may be rejected by the College. Click here for guidance on using ePortfolio

Please also note the School will no longer send a copy of your ARCP form via email. Trainees will be required to go in to their ARCP form on ePortfolio, following the TPD's confirmation the panel have completed their actions, to review & sign off the ARCP themselves. After this it will be available for you to download online. If a trainee does not 'sign-off' the ARCP it will not be treated as completed by the School nor the College and may affect future ARCPs.