New and Intending GP Trainer Approval.

There is a 2 stage online application process:

First stage:

In the first instance, you should contact your local GP Specialty Training Programme Director (TPD) to express your intention to start the process of becoming a trainer. They will arrange a meeting with you to discuss this.

The GP Approval system runs on a platform called PARE. You can submit your initial application using the link below:

https://onlinepare.net/gp-dental-trainer-application.php and details on how to apply on PARE can be found on the following video here.

Once on that site, please select the option ‘GP Trainer Application’ then complete the application form taking into account the notes:

1. Complete the ‘GP Trainer Details’. At this point you should indicate whether you wish to undertake the Postgraduate Certificate in Medical Education (see notes below for further information). If you wish to undertake the PGCME then please select the option ‘PGCert funding requested’
2. Complete the ‘Practice Details’. The practices are listed under CCGs with the prefix NHS, for example ‘NHS Barnsley CCG’. Selecting the CCG will then open another box that will allow you to select the practice. The practices on PARE are approved training practices. If your practice does not appear on this list, it is because it is not an approved raining practice. In this case, before you can complete this form you will need to complete the ‘Register a Practice’ form on the front page.
3. Complete the name and email address of the TPD with whom you had your initial meeting.
4. Press ‘submit application’

Once you have done this, your application will go to the GP approvals team for acceptance onto the approval pathway and an email will go to your TPD asking them to complete your initial TPD report. The initial TPD report will be checked and you will then be accepted onto the trainer approval pathway. You will receive an email advising you to create an account on PARE, which will enable you to access the application form.

PGCME: It is no longer compulsory to complete the PGCME in order to become a GP Trainer, however if you would like to undertake this then we will support you in this and fund your course. The following courses are available in Yorkshire and Humber:      

• HYMS – Postgraduate Certificate in Health Professions Education (starting in September and January)
• Leeds – Postgraduate Certificate in Clinical Education (starting in September)
• Sheffield – Postgraduate Certificate in Medical Education (starting in September)
• ​Please Note:  all applications for funding for the PG Certificate in Education must be made by 1 February to start the course in September and the 1 August to start the course (HYMS only) in January.

If you decide to undertake the PGCME, then you do not need to attend the Educational Theory course. You can also apply for GP trainer approval interview before you have completed your PGCME, providing you have completed all the other requirements below.

Next steps following acceptance of your application:

You will now need to complete the following mandatory requirements:

• E-Learning Module in Clinical Supervision - to be completed prior to attending the educational theory course.  Access to the course is via the following link: https://learninghub.nhs.uk/Catalogue/clinicalandeducationalsupervision/browse
  Please note that you are unable to create an account so will need to ensure that you have a screenshot as proof of completion.
• Educational Theory Course for Intending Trainers - currently being run as a 1 day virtual course for those not undertaking the PGCME

This provides a higher level of understanding of being an educator

Intending trainer course's (3 days) now running virtually which will cover:

• Workplace based assessments (WPBA)
• Clinical and Educational Supervision (ESR/CSR)
• Trainees in Difficulty (half day)
• Teaching on the Consultation (half day)

The following are also requirements: 

• Trainers’ workshops – minimum 6 hours attendance
• Mentoring

Please see the tabs below for more information

Second stage - Completion of the PARE application online:

The application online can be completed as you go through your preparation to become a trainer. It is advised you enter the dates of the courses as you complete them. When you are getting ready to submit your final application then you should use the tabs on PARE to request a final TPD report, a LAT form, and a form completed by your mentor (please ensure you allow enough time for them to complete these prior to the submission deadlines). The information required is all on PARE with guidance notes.

Once you have completed all the information requested, you can apply for your trainer approval interview by submitting your application - noting the important information below regarding application deadlines.   

To ensure sufficient time is given for all involved with approving new GP trainers and to ensure that the Training schemes are given adequate notice of new trainers on their scheme it is imperative that prospective Trainers are aware of the deadlines for submitting and informing the approval team of their intention to be interviewed to become a GP Trainer.

Those Intending GP trainers wishing to start training in August must complete the GP Trainer Approval app by 1st February prior to the intending August start date. 

Those Intending GP trainers wishing to start training in February must complete the GP Trainer Approval app by 1st August prior to the intending February start date. 

Practices not approved for multidisciplinary learners must have been assessed prior to interview. The practice must be registered on PARE using the ‘Register a Practice’ button. This will generate a practice approval process that will determine whether the practice is approved as a training practice. Please ensure that this has been done prior to submitting your final application.

Trainer Approval Interview:

Once you have submitted your application for interview, then you will be contacted to arrange the interview at a trainer approval panel. These are held in April and October. If you are successful at interview, then you will become an approved GP trainer and this will be registered with the GMC by the Quality Team Administration.

Detailed information on the role of a GP Trainer and the training curriculum can be found on the RCGP website. 

Once you have been accepted onto the trainer approval pathway (having completed your initial application on PARE), ​you can then book onto the intending trainer courses.

Queries in regard to the below courses can be directed to gpapprovals.yh@hee.nhs.uk

The below courses can be booked on MaxCourse: 

• If you are in a current training practice and training from a site that is already approved then you do not need a formal visit.
• If your practice is not a current training practice then you will need a visit. Please see the site approvals section.

• The GP approvals team will confirm your status as a trainer to the GMC and this will be added to your registration.
• You need to continue to be involved in trainer’s workshopsor plenaries depending on your area and what is available.
• You will be invited to a mandatory Y&H Experienced Educator Course after approximately two years.
• Your work as a GP trainer must be assessed as part of your NHS annual appraisal

GP Associate trainers in a current training practice, or a practice wishing to become a training practice

Being a GP Associate trainer is a way in which prospective GP trainers can start training a GP trainee before they have completed their pathway to being a GP trainer provided that they are mentored and supervised by an established GP trainer.

Associate Trainers can clinically supervise GP PGDiTs, including completing Clinical Supervisor's Reports (CSRs) and Workplace Based Assessments (WPBAs), under the supervision and oversight of a GP Trainer.

A prospective trainer could function as an associate trainer provided they have a supportive TPD and LAT report, a GP mentor who is willing to provide mentorship and supervision (funded by mentorship funding) and has completed all of the training courses as per the trainer approval process.

This process will allow a prospective trainer to commence training as an associate trainer while they complete their mentorship, trainer workshop attendance and await their final trainer interview. We will register with GMC as CS only at first, and update to CS/ES when fully approved as a trainer. They would be expected to complete as GP trainers within 12 months.

We will inform GP schemes/programme support of associate trainers who do not apply for full trainer approval by the next application deadline so that they are aware that they would not be able to have a trainee for the next rotation.  

Timelines

01st April and 1st of October are the deadlines for expressions of interest for the following August / February start date. To have signified your interest you will have answered yes on PARE to "Do you wish to undertake the Associate Trainer Pathway ?", have inputted your TPDs details into the Associate Trainer Form and your TPD will have signed their approval. 

All Requirements must be completed before the end of the subsequent June or December to be reviewed by the Primary Care team and potentially approved. 

Requirements:

LAT Form
Required Documents – Evidence of Equality and Diversity Training (dated within 3 years)
Declaration of health and conduct form

Required Courses:

Workplace Based Assessments (WPBA)

Clinical and Educational Supervision (ESR/CSR)

Trainees in Difficulty (half day)

Teaching on the Consultation (half day)

Educational Theory *

HEE e-Learning Module (Clinical Supervisor Course)

*Applicants must either be undertaking the PGCME or have completed the educational theory course*