Academic Allocation Process

 

YHFS is one Academic Unit of Application (AUoA) that comprises three Locality Schemes or Groups. In total we have 66 Academic Foundation Programmes (AFP), with a four month academic placement in the FY2 year.

The UKFPO has published national information and guidance relating to AFP recruitment commencing in August 2019. The most useful document for you at the time is the FP/AFP Applicants Handbook which can be found in the ‘Key Documents’ section of the website.

Please look at the Key Documents on the UKFPO website.

Applications are processed via the national recruitment system, Oriel. If eligible, your Medical School will “nominate” you for entry to the application process. Once confirmed, you will receive an email with a link to the Oriel system. You can then register and complete your application for both Foundation and Academic Foundation Programmes. Applicants are advised to start their applications early to allow sufficient time to complete necessary sections of the application form and to gather evidence in support of their application.

 

The time frames for this are listed in the timeline at the bottom of this page and are also available via the UKFPO website / in the FP/AFP Applicants Handbook.

There is a national Person Specification for the Academic Foundation Programme, which can be found in the Key Documents section on the UKFPO website.  In addition to this,  at the bottom of this page, HEE YH have an additional Person Specification for both our Medical Education and Research Academic Foundation Programmes.

Students applying to start a two year Academic Foundation Programme in August 2019 will rank a minimum of 21 programmes on application.  Successful applicants will be assigned their specific project and attachment for the four month academic placement once in post, subject to completion of the Application Form for a F2 Academic Foundation Placement (YHAF2) form.  This form does not need to be completed for your application, it will be completed during the F1 year.

 

Please click on the links below for further details on the AFP programme:

As the SJT has not usually been completed prior to AFP recruitment taking place, HEE YH AFP applicants will take part in a competitive interview process.

All students must still sit the SJT, but the score will not be used to allocate to an AUoA.  All AFP offers are subject to a satisfactory SJT score however.

 

Key Dates

  • Register and enrole online - 24/09/2018
  • Complete the online application form - 01/10/2018 - 12/10/2018
  • Notification of invitation to interview - 15/11/2018
  • Interview Dates - 29/11/2018 - 30/11/2018
  • SJT dates - 07/12/2018 and 07/01/2019
  • AFP national offers - 16/01/2019 (48 hours to accept)
  • 1st Cascade - 23/01/2019 - 13/02/2019

 

The enrolment for applications for the Academic Programme will start on Monday 24th September 2018. Please see the FP/AFP Applicants Handbook for more information.

You must enrol prior to application process opening on Monday 1st October 2018. Applicants applying to YHFS need to rank a minimum of 21 programmes, either across all three Locality Schemes or in any one particular Scheme, as this is the number of posts in both South Yorkshire and West Yorkshire.  We do suggest that you rank as many of the 66 posts as possible in order to give you more of an opportunity to be offered a place, but this is entirely your choice.

Please rank the programmes in order of preference by using the drag and drop function.

YHFS ask applicants to rank a minimum of 21 Academic posts, as this is the number of posts in both South Yorkshire and West Yorkshire. The 21 posts you rank do not need to be in the same scheme.

Please rank all programmes you wish to be considered under the "Preference" column.

Any programmes you do not wish to be considered for should remain in the "Not Wanted" column.

Please note the implications of this will be that you will not be offered a place on any programmes listed under the "Not Wanted" column.

The more programmes you preference, the greater the likelihood of being offered a programme of your choice, if you are successful at interview.

As part of the application process, you can submit Additional Educational Achievements (AEA) as part of your Foundation Programme application.  These will be nationally verified by the UKFPO and any points awarded will be added to your total score.

YHFS will not review this evidence again for your AFP application. The score you are given by the national verification process will be final and used as part of your Foundation Programme score.

 

Academic Interviews

Interviews for AFP 2019 will take place on Thursday 29th and Friday 30th of November 2018 at the HEE YH office in Sheffield.  Successful applicants will be asked to book an interview slot via the Oriel application system.

Please note we have 192 interview slots over the 2 days of interview. If we receive more than 192 applications, we will shortlist using applicants EPM score.

You must respond to an interview invitation (i.e. book your place or contact our office) within the deadline, BY 17:00 ON THE 23RD OF NOVEMBER 2018.

If you do not respond within this time frame, your application will be automatically withdrawn from AFP Yorkshire and the Humber Foundation School.

Interviews will be assessed using the Qpercom system, so please be aware the interview panel members will be using iPads to record any notes during the interview and to log your scores.

YHFS HOME MEDICAL SCHOOL TRAINEES ONLY! (Leeds Medical School, Sheffield Medical School, Hull York Medical School)

It would be appreciated if you could book slots early or late on the 2 days of interviews to allow trainees coming from further afield an opportunity to access the slots in the middle of the day.

PLEASE NOTE THE INTERVIEW TIMES PUBLISHED INCLUDE THE DOCUMENT CHECKING PROCESS AND YOUR INTERVIEW. YOU WILL BE REQUIRED TO ARRIVE 10 MINUTES EARLIER FOR REGISTRATION.

When choosing your interview slot, you will be given the option of adding notes on anything of which you wish our office to be aware. In most cases, this should not be necessary and you can leave this blank. 

If you have any special requirements,  please contact us directly by emailing the generic inbox - foundation.yh@hee.nhs.uk - at the earliest opportunity, so your request and requirements can be considered.

If you book an interview and then decide not to attend, please cancel your slot on Oriel as soon as possible. If you can also email us via the generic inbox: foundation.yh@hee.nhs.uk it would be appreciated. 

In previous years, a number of candidates have booked an interview and then failed to attend, which results in other applicants missing out on the opportunity to come to interview.

If you book an interview but then, for whatever reason, you can’t attend, please log into your account and cancel your booking, even if it is at short notice.

We have a reserve list of applicants and they will be offered any vacant slots as they arise.

Venue

The interviews are being held at our Sheffield Office:

Fourth Floor

Don Valley House

Savile Street East

Sheffield

S4 7UQ

A map and directions to the venue can be accessed via:

https://www.yorksandhumberdeanery.nhs.uk/about_us/our_offices/sheffield

Please be aware that parking is now very limited at Don Valley House. There are normally no spaces in the car park after 9am. There is on street parking available in the area, but please give yourself plenty of time to allow you to find a parking space if you are coming by car.

On arrival please ensure you sign in at reception on the ground floor prior to attending your interview on the 4th Floor.

 

Personal Document Checking

You will be required to bring proof of identity and proof of address.

This must include the original documents AND A COPY for HEE YH to keep on file.

 

Interview Format

There are two stations in total as below: 

Clinical – 15 minutes 

Academic – 15 minutes 

 

Scoring of AFP Applications

  • Medical School Decile Score Maximum 43 points
  • Additional Educational Achievements Maximum 7 points (National Verification Day - UKFPO
  • SJT Score Maximum 50 points
  • Interview Score Maximum 100 points

 

If successful at interview you will be given an individual rank, based on your total score, made up of the combined interview station score, EPM score and AEA score. This is calculated via the Oriel system. This ranking, in conjunction with your preferenced posts are subjected to an algorithm, which will allocate the available programmes in order of rank and preference. The higher you score / rank / more posts you preference the more likely you are to be offered a post and to be offered a post of your top preference. 

If you are offered a programme, you are given 48 hours to accept or decline. 

If you decline the offer, you are taken out of the AFP process and continue with your Foundation Programme application only. 

You can withdraw from the AFP process at any time.   

As you can apply to two AUoAs, if you accept one post, your other post will automatically be declined. 

If you have any further queries, please email us at foundation.yh@hee.nhs.uk

 

Good luck!

 

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