ARCPs
Please visit the Appraisal and Assessment page for details on the ARCP process.
A timeline for ARCP has been created which details what will happen in the weeks prior to your ARCP.
Our ARCP Checklist sets out the documentation we will be reviewing on your portfolio as part of the process.
Documentation
Prior to your ARCP, please ensure that all relevant documentation is uploaded to your ePortfolio. This may include:
- Annual Summary of Clinical Activity
- Appraisal Record
- Educational Supervisor's Structured Report
- Clinical Supervisors Recommended Outcomes
- Personal Development Plan
- Verifiable and Non-Verifiable CPD Log
- Comments from the clinical supervisors (found the learning agreement)
- Log Book
- Academic trainees will also be required to complete a Report on Academic Progress
- For Dentists on the new curricula, please complete and upload the Generic Currciulum Passport
If for any reason you are unable to complete these forms electronically on your ePortfolio, please complete a paper copy, which can be uploaded in to the "other evidence" section of your portfolio.
Additional Documentation
The following documents should be completed and sent to england.dentalsupport.yh@nhs.net prior to your ARCP:
- Training Post Assessment Form
- Annual Declaration of Probity and Health
- Form R (For Oral Medicine Trainees that are also registered with the GMC, please complete this Form R instead)
- Trainee Assessment Form
Out of Programme, Sick Leave and Parental Leave
Dentists on parental leave are not required to submit any evidence for their ARCP as a "non assessed" outcome will be awarded to cover the period.
Dentists on sick leave will not have an ARCP. Depending on the period of time that the dentist is off sick, the ARCP will either be postponed until they have returned to training or a "non assessed" outcome will be awarded to cover the period.
Dentists that are out of programme (OOPR, OOPE, OOPT, OOPP) will be required to submit a report from their OOP Supervisor. This can be in any format, however, there is a template document available here.
Dentists that are out of programme on a career break (OOPC) are not required to submit any evidence for their ARCP.
The decision has been made to include patient feedback in to the ARCP requirements for dental specialty trainees.
This should be completed in ST1, and ST4 if you are in a post-CCST training programme.
The process will be as follows:
- Place your name on the patient feedback form (attached) provided and prints out 30 copies. Please also provide self-seal envelopes with the name of your Educational Supervisor written on them.
- The forms and envelopes are handed out to 30 consecutive patients (by either you or the clinic nurse) to complete and hand in to the Receptionist.
- Receptionist collects and forwards/internal posts on to the Educational Supervisor named on the envelopes.
- A minimum of 20 responses is required for validation. Once that number is received, the Educational Supervisor hands them back to you to collate and tabulate the responses including comments. You should then share and discuss this with your Educational Supervisor at one of your routine meetings. Any development needs identified can be added to your PDP.
- Trainee uploads collated and validated responses to ePortfolio (if not a specialty that has an online portfolio).
You can find a patient feedback template here.
| Speciality | Date 1 | Date 2 |
|---|---|---|
| Dental Public Health | ||
| Dental and Maxillofacial Radiology | 06/03/2025 | 11/09/2025 |
| Oral Medicine | ||
| Oral and Maxillofacial Pathology | 05/03/2025 | |
| Oral Surgery | 04/03/2025 | 01/09/2025 |
| Orthodontics | 18/03/2025 | 03/09/2025 |
| Paediatric Dentistry | 03/03/2025 | |
| Restorative Dentistry | 05/03/2025 | 02/09/2025 |
| Special Care Dentistry | 02/04/2025 | 05/09/2025 |
Dentists will receive a notification via email, advising them of their ARCP date and the deadline for their evidence, a minimum of 12 weeks prior to the ARCP date.
