Lay Representatives

Lay Representatives.

Health Education England working across Yorkshire and the Humber employ Lay Representatives to ensure the processes of recruitment and training for trainees are:

  • transparent and robust
  • independent
  • support good medical practice
  • has accountability in decision making
  • promotes equality, fairness and values diversity

The Lay Representative attends in the interest of both the patient and public as well as the trainee.

Attendance of Lay Representatives at HEE YH events is co-ordinated by Michele Hannon who arranges Lay Representatives for the whole of Y&H.  Michele is based in the Hull Office and her full contact details are:

Michele Hannon
Quality Administrator
Health Education England working across 
Yorkshire and the Humber 
Health House 
Grange Park Lane

HU10 6DT

Telephone:  01482 421178

Email: Michele.Hannon@hee.nhs.uk


The ARCP is an annual process whereby a panel of HEE YH Educationalists meet with trainees to consider whether a trainee is suitable to continue to the next stage of their training. 

The ARCP is a formal process within the curriculum in which a trainee’s progress in the training programme is assessed and measured.  This is carried out using a range of defined and validated assessment tools, along with professional and triangulated judgements about the trainee’s rate of progress.  An Outcome is given following evaluation of the written evidence of progress and is essential if the trainee is to progress and to confirm that the required competences are being achieved.

RITA (Record of In-Training Assessment)

The RITA is an annual process whereby a panel of HEE YH Educationalists meet with trainees to consider whether a trainee is suitable to continue to the next stage of their training. 

The purpose of the RITA is to judge progress against defined criteria based on the relevant curriculum.  Trainees are required to meet an agreed standard in order to proceed through their training programme.  The aim of the RITA is to provide both the trainee and the trainer with a picture at regular intervals of a trainee's progress.  It also provides feedback to a trainee and enables support to be directed to those areas of training most needed by individuals to ensure they move through the grade as quickly and smoothly as possible.  Assessment also ensures that public interest in the quality of training is recognised. 

The BMA link below provides further information on the ARCP process:


The HEE YH ARCP Guidance Document is available to assist Lay Reps when attending ARCPs panels.

ARCP Guidance

Academic ARCP Guidance

Gold Guide - https://www.copmed.org.uk/publications/the-gold-guide

Orange Guide

Curricula information is found on the Royal College websites.  It may be useful to look for "decision aids" on the website which will help when attending ARCPs.  Some helpful links have been added below:

Royal College Websites













Recruitment to both Foundation and Specialty (including General Practice) Programmes now takes place annually.

While recruitment is implemented at a local deanery level it runs to a national timetable to allow synchronisation. Specialty (and GP) recruitment runs from early January each year with Foundation in October.  

Recruitment Guidance.

The following are useful links to information on recruitment:

Yorkshire and the Humber Recruitment

Medical Specialty Training (England)

The Foundation Programme

Recruitment Guidelines (see below document)


The Meeting Guidance Document is available to assist Lay Reps when attending Meetings.

Please see document below.

QA Visits

The Local Deputy Postgraduate Dean or representative will visit all secondary care training providers annually.

The visit consists of meeting with the Director of PGME, Trainers and Trainees.  Where possible Y&tH will arrange for the same Lay Representatives to attend each year so that they see progression within the trust year on year and so the Lay Rep may see issues arising and then hopefully resolved by the following year.

Guidance Document for Lay Rep:

Quality Management Programme Review Visit Guidance

Quality Management Pilot Programme Review visit Guidance 


Health Education England - Yorkshire and the Humber Website for QM information; please see the Quality Management page.


All trainees have the right to appeal an ARCP outcome. When this happens the Postgraduate Dean convenes an appeal panel which consists of:

  • Chair of the Panel
  • Royal College Representative
  • Two Consultants
  • Trainee Representative  
  • HR Representative
  • Lay Representative   

(The Gold Guide does not state that a Lay Representative is required on an Appeals Panel.  HEYH has taken the decision to include a Lay Representative on all its Appeal Panels.)

The HEE YH Appeals Guidance Document is available to assist Lay Reps when attending Appeal.

Appeal Guidance below.

Appeals are held in accordance with the Gold Guide:


Or the Orange Guide:


Links and Resources

There are many sources of information on the web that Lay Reps may find useful.  A number of sites are listed below for your convenience.  

  • Our Offices page of this website (for Location, Contacts and Medical Education Centres)
  • See Recruitment pages of this website
  • See the Links section on the PGMDE page of this website
  • See the Links section on the PGMDE page of this website
  • See the Policies page of this website
  • See the Trainee Support section on the PGMDE page of this website

Training Documents:

Expenses Form, Booking Request Form and Questionnaires:

Expenses Form (see below)

Booking Request Form (see below)

Feedback Questionnaire (see below)

Panel Chair Questionnaire (see below)

Bing Maps                            

General Information

Frequently Used Abbreviations (see below)

DVH - 4th Floor Meeting Room Layout (see below)

Equality and Diversity Training Link:

Equality and Diversity

Lay Representative Forums

24th November 2014

Lay Rep Forum Feedback Slide (see below documents)

Revalidation Slides (see below documents)

Role of the Lay Representative in Recruitment Slides (see below documents)

Lay Rep Forum Notes (see below documents)