Annual Review Competence Progression

The ARCP is the formal process by which a GPStR’s progression through training is reviewed and assessed. 

The ARCP panel of assessors confirms progress in each of the specialty training years and approves progress from one year to another.

The final ARCP panel at the end of training will make a recommendation on the award of a Certificate of Completion of Training (CCT). This recommendation will be based upon evidence that the GPStR has covered the GP curriculum, including satisfactory workplace based assessments, the completion of all components of the MRCGP exam and reports submitted by both their Educational and Clinical Supervisors. The Panel Chair will sign off the ARCP form for approval by the RCGP.

Please see our Appraisal and Assessment webpage for more information.

Clinical Supervisor and Educational Supervisor reports should be completed at least 2 weeks before the ARCP date.

In light of COVID-19, the RCGP have published guidance for ST3 trainees who are due to finish who have already passed both AKT and CSA exams. 

Advice on Requirements and Best Practice

It is possible to define the requirements for the WPBA and associated evidence that are expected of all GPSTRS and link these back to the authority which has defined them. However it is important to note that only looking at the requirements but not at advised Good Practice both in the document attached here and elsewhere on the Y&H website may result in a higher risk of the portfolio being found to be missing important evidence of training progression.

GPST ePortfolio Guidance for Satisfactory Progression at ARCP Panels

Applied Knowledge Test

Further information on the AKT is available here. 

Clinical Skills Assessment

Further information on the CSA is available here. 

Form R and Revalidation

Revalidation is the General Medical Council’s new way of regulating licensed doctors. As a Doctor in training in Yorkshire and the Humber, your Responsible Officer (RO) is Jon Cooper the Postgraduate Dean. The RO makes his recommendation about revalidation based on your participation in the Annual Review of Competence Progression (ARCP) process. The Form R has 2 parts, Part A which is completed upon initial registration for a training programme and Part B which is completed annually.

Doctors in training must complete a Form R Part B ahead of their Annual Review of Competence Progression (ARCP), this is essential as it:

  • Ensures the doctor is registered on the Health Education England working across Yorkshire and the Humber database
  • Initiates the Annual Review of Competence Progression (ARCP) process
  • Forms a part of the mandatory Revalidation Process. Trainees cannot be revalidated without this.

Guidance on how to complete the Form R (Parts A and B) can be found here:

GPSTR Guidance for completion of Registration Form (Form R Part A)

GPSTR Guidance on Revalidation Self-declaration (Form R Part B) YH GP School 

View the more detailed information on the Revalidation process

Naturally Occurring Evidence

Full information on how to complete the NOE Workbook is available here. 

Work Place Based Assessments

WPBA is supported through the eportfolio and includes a variety of tools to gain a comprehensive understanding of competencies and development. These include:

  • Case-based Discussion
  • Consultation Observation Tool (in primary care only)
  • Multi-Source Feedback
  • Patient Satisfaction Questionnaire  (in primary care only)
  • Clinical Examination and Procedural Skills (CEPS)
  • Clinical Evaluation Exercise (Mini-CEX)  (in hospital posts)
  • Clinical Supervisors Report
  • Prescribing Project

Who can do my WPBA?

Mini CEX

The appropriate people to undertake this are defined by RCGP as a staff grade doctor, nurse practitioner, clinical nurse specialist, an experienced specialty registrar (ST4 or above) or consultant. The observer should not be a peer - a fellow GP trainee or specialty trainee at a similar stage in training.


In hospital

The CbD should be carried out by a consultant, an associate specialist or experienced registrar in the speciality concerned (ST4 or above).  


The CbDs should be carried out by trainers approved by the GP School as Clinical and Educational supervisors.

In ST3, one out of the minimum requirement of 12 COTs can be carried out by a prospective trainer who has been trained for this as part of the pathway to becoming a trainer.

CbDs should not be carried out by other GPs employed in the practice, even those who have been on the GP School Autumn and Spring courses for partners of trainers. CbDs should not be carried out by OOH supervisors.


COTs should only be carried out in General Practice placements. The COTs should be carried out by trainers approved by the GP School as Clinical and Educational supervisors.

In ST3 one out of the minimum requirement of 12 COTs can be carried out by a partner of a trainer who has been trained for this role by attending the Partners of GP trainers workshop at the spring and autumn school, or by an intending trainer who has been trained for this as part of the intending trainer pathway.

COTs cannot be carried out in hospital posts and should not be assessed by OOH GPs unless this person is also a GP trainer.

Where a trainee offers more than the minimum requirements of COT or CbD for their stage of training it is appropriate for some or all of the "extra" assessments to be done by intending GP trainers or (for COTS only) partners who have been on the Spring and Autumn school course training them to do this.


The single process of assessment of skills that was DOPS has been replaced by CEPS in which different sorts of evidence should be used to demonstrate competence in Clinical and procedural skills. The GMC has however mandated that as well as demonstrating the competency overall, all trainees must be competent in 5 mandatory intimate examinations breast, male and female genital examinations, rectal and prostate examinations).

Full details of this can be found in the CEPS manual for which there is a link below.

View more information about the eportfolio.

View further details about the GP curriculum.

View the CEPS manual 2015

10 things to know about DOPS and CEPS

There is naturally occurring evidence (NOE) that you can be demonstrated through learning which can include: curriculum coverage, learning log entries, personal development plans, CPR and AED competency, Out of Hours experience, audit, presentations, and end-of- post reflections. Please see the NOE page for more detailed information.

You can find more information here about the new curriculum.

Dates for Upcoming ARCPs

Please follow the link to Royal College GP Curriculum Overview page by which each training year will be assessed.

Upcoming ARCP Evidence Deadlines Dates for South & West Yorkshire

You will be contacted by your Scheme Administrator or by your local HEE Programme Support Team to notify you when you will be assessed. An estimated next ARCP date will also be detailed on your previous ARCP outcome form. 

Month of ARCP Evidence Deadline Date Locality
October 2020  07/10/2020 South Yorkshire 
November 2020 12/11/2020 South Yorkshire 
December 2020 23/11/2020 South Yorkshire 
March 2021 18/02/2021 South Yorkshire 
April 2021 01/04/2021 South Yorkshire 
June 2021 18/05/2021 or 09/06/2021 South Yorkshire 
October 2021 13/10/2021 South Yorkshire 
December 2021 07/12/2021 South Yorkshire 


ARCP Date Evidence Deadline Date Locality
15/09/2021 01/09/2021 GP West
13/10/2021 29/09/2021 GP West
17/11/2021 03/11/2021 GP West
08/12/2021 10/11/2021 GP West
05/01/2022 08/12/2021 GP West
02/02/2022 05/01/2022 GP West
02/03/2022 02/02/2022 GP West
30/03/2022 02/03/2022 GP West
04/05/2022 06/04/2022 GP West
25/05/2022 27/04/2022 GP West
15/06/2022 18/05/2022 GP West
06/07/2022 08/06/2022 GP West
13/07/2022 15/06/2022 GP West
20/07/2022 22/06/2022 GP West
07/09/2022 10/08/2022 GP West
05/10/2022 07/09/2022 GP West
02/11/2022 05/10/2022 GP West
30/11/2022 02/11/2022 GP West
07/12/2022 09/11/2022 GP West
04/01/2023 07/12/2022 GP West