SPECIALTY TRAINING PROGRAMMES
USEFUL LINKS
ACADEMIC TRAINING
For specific queries, please redirect your email to england.academic.yh@nhs.net.
If you are looking for information relating to academic recruitment, the national recruitment website can be found here.
ACTING-UP
If you wish to act up as a consultant, you should first read the deanery guidance, and apply using the application form (download link).
The application form is also available to download at the bottom of this page.
ARCP DATES
If you are enquiring about your ARCP date, these can be found (along with other school specific information) using your school link below:
ARCP GUIDANCE
The National ARCP Standard Operating Procedure can be found here.
The Gold Guide 10th Edition can be found here.
ARCP APPEALS
If you wish to appeal your ARCP outcome, you can find the process for doing so here.
CCT CALCULATION
Most Royal Colleges provide CCT calculators to allow doctors in training to calculate their CCT dates. Where a College does not provide a calculator, the general JRCPTB calculator is linked and can be used:
CONFIRMATION OF TRAINING LETTER
We can provide a letter confirming that you are part of the training programme, the length of your training and completed posts. These are often required for mortgage applications for example. You request this via the team on england.stp-programmemanagement.yh@nhs.net.
If you require a letter confirming your salary, annual leave, absences taken or any other employment related element please contact your employing Trust HR department who will be able to provide confirmation of this.
If you require a letter confirming your sponsorship or a letter to support your ILR application please contact england.sponsorshipsupport.yh@nhs.net and visit the Yorkshire and Humber Sponsorship website on the link below. Alternatively further information on applying for ILR including obtaining the relevent letter can be found on our National website here.
COMPLAINTS
If you wish to make a formal complaint, the full process on how to do so can be found here.
DEFERRAL TO TRAINING
If you wish to defer your start date, the relevant guidance and application form can be found on the Recruitment website here.
The application form is also available to download at the bottom of this page.
FORM R
All Form Rs (Part A & B) should now be completed via TIS self-service.
For specific queries, please redirect your email to england.tis.yh@nhs.net.
INTER-DEANERY TRANSFER (IDT)
If you are looking to make an application to relocate your training, you can find details on how to apply for an IDT on the national IDT website.
LESS THAN FULL-TIME TRAINING (LTFT)
If you are looking to make an LTFT application or would like further information on what LTFT entails, you can find all the documentation you require here.
The application form is also available to download at the bottom of this page.
OUT OF PROGRAMME
If you wish to take time out of programme or apply for an extension, you should first read the deanery guidance, and apply using the application form (download link).
A copy of the application form is also available to download at the bottom of this page.
Please ensure you submit your application form as an electronic document and not as a scanned document of JPEG.
If you wish to finish your current out of programme placement earlier than planned, please complete the OOP curtailment form (download link).
As per the NHS England Yorkshire and the Humber Out of Programme (OOP) Guidance, postgraduate doctors and dentists in training (excluding those on the Foundation training programme) are required to give a minimum of six months’ notice when submitting an application to go out of programme.
To assist postgraduate doctors and dentists when making their application, we have created submission windows based on the start date of the OOP being requested. This will ensure that sufficient notice is provided by the applicant and that the administrative team can prioritise approval of applications in chronological order.
From 1 October 2024, postgraduate doctors and dentists must submit their OOP application to the relevant School mailbox in line with the timeline below.
|
Start Date of OOP between |
Application to be submitted during |
Expected Outcome Confirmation Date |
|
1 – 31 May 2025 |
1 - 31 October 2024 |
1 December 2025 |
|
1 – 30 June 2025 |
1 - 30 November 2024 |
1 January 2025 |
|
1 – 31 July 2025 |
1 - 31 December 2024 |
1 February 2025 |
|
1 – 31 August 2025 |
1 - 31 January 2025 |
1 March 2025 |
|
1 – 30 September 2025 |
1 - 28 February 2025 |
1 April 2025 |
|
1 – 31 October 2025 |
1 - 31 March 2025 |
1 May 2025 |
|
1 – 30 November 2025 |
1 - 30 April 2025 |
1 June 2025 |
|
1 – 31 December 2025 |
1 - 31 May 2025 |
1 July 2025 |
|
1 – 31 January 2026 |
1 – 30 June 2025 |
1 August 2025 |
|
1 – 28 February 2026 |
1 – 31 July 2025 |
1 September 2025 |
|
1 – 31 March 2026 |
1 – 31 August 2025 |
1 October 2025 |
|
1 – 30 April 2026 |
1 – 30 September |
1 November 2025 |
We understand there is sometimes a need for applications to be submitted outside of this time frame, we ask that all exceptional applications are discussed with Head of School in the first instance.
If you are yet to be interviewed/or awaiting confirmation for an OOPR or OOPT you must still apply in the window 6 months before the proposed start date of your OOP. If the application window does not align with your plans, please first discuss with your TPD/HoS to obtain provisional approval before proceeding. After receiving approval, follow the usual process to submit your application to Programme Support. Your application will be considered and approved/declined by the response date. If your application is approved, and you are still awaiting confirmation of your placement whilst on OOP, you need to inform england.stp-programmemanagement.yh@nhs.net as soon as the outcome of your interview/ selection is confirmed. Note, that if your application is declined you should not proceed with further arrangements with regard to your intended OOP.
Appeals
Appeals must be submitted to england.stp-programmemanagement.yh@nhs.net within 10 working days of receiving the outcome. NHSE will notify you of the appeal decision within 10 working days.
Time to count training
Postgraduate doctors in training who are applying for OOP for Research or Training are eligible to request that this time counts towards their training programme. To do so, they must first submit a request to the relevant Royal College before applying for OOP. Details of this process can be found on the respective College's website. A confirmation from the College must accompany the OOP application. Once the OOP is approved, NHSE will submit an application to the GMC on your behalf for time to count, and you can expect a decision approximately four weeks after receiving your initial approval letter.
The outcome of all OOP applications will be confirmed in writing, in line with the above timeline.
Please note, if you have already submitted an application prior to the introduction of these submission windows on 1 October 2024, your application will still be processed and you do not need to resubmit.
PROFESSIONAL SUPPORT
If you are looking for professional support, including professional skills training, supported return to training, or coaching and counselling support, you can find all the resources you need here.
RELOCATION & EXCESS TRAVEL
For queries relating to reimbursement of expenses, all the information you require can be found here.
For specific queries, please redirect your email to england.reimbursement.yh@nhs.net.
REVALIDATION
For specific queries, please redirect your email to england.revalidation.yh@nhs.net or you can visit the Revalidation website.
RECRUITMENT
For all queries relating to medical specialty recruitment, please visit the Recruitment website in the first instance.
Specific contacts for recruitment can be found here.
ROYAL COLLEGES
For any queries relating to training pathways, CCT applications or examination queries, you should contact the relevant Royal College directly via the link below:
TIS SELF SERVICE
You can access TIS self-service here.
For specific queries, please redirect your email to england.tis.yh@nhs.net
SPONSORSHIP
For all queries relating to sponsorship and visas, please visit the Overseas Applicants website in the first instance.
For specific queries, please redirect your email to england.sponsorshipsupport.yh@nhs.net.
STUDY LEAVE
A number of resources relating to study leave, including guidance on how to access Accent Leave Manager can be found here.
For specific queries, please redirect your email to england.studyleave.yh@nhs.net.
