Accent Leave Manager Pilot Approver Information

The Accent Leave Manager pilot will launch on Wednesday, 3rd August 2022 for doctors and dentists in training who are employed by Leeds Teaching Hospitals NHS Trust

From 3rd August 2022 Accent Leave Manager (ALM) will replace the current study leave application process for doctors and dentists in training who are employed by Leeds Teaching Hospitals NHS Trust. The information on this page applies to these staff members only and our trainees employed by any other Trust should continue to use the current study leave application process. This page includes an overview of the ALM approval process, Applicant User Guide and Frequently Asked Questions.

Approval process

The approval process in ALM will differ depending on whether trainees are applying for Study Leave or Study Leave for Regional Teaching. Applications for Study Leave will be approved by a Training Programme Director. Applications for Regional Teaching will be approved by Medical Education.

Before submitting an application on ALM, trainees must have agreement from their Educational Supervisor that the activity is educationally appropriate and have followed local processes to secure the agreement of their Rota Coordinator to take the time off.

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Claims for reimbursement can only be submitted after the event and must be submitted using the local staff expenses system. Claims for reimbursement will not be processed via ALM. However, Medical Education will record the amount claimed against the application on ALM.

User Guide & Frequently Asked Questions

An Approvers User Guide has been prepared to help get you started and provide an overview of the system. Please also see below for answers to frequently asked questions.

   

I am unable to log in - how do I obtain login credentials?

You can request your login details from the Accent homepage at any time: go to https://accent.hicom.co.uk/Portal/Live/Web/ and click on ‘Forgotten password’ – type in the email address that you have registered with HEE (the address held on the Trainee Information System, TIS) and click Send reset password link. Your login credentials will then be emailed to you from NoReply@hicom.co.uk - you may need to check your junk/spam folder as your email provider may filter the email. Password re-set links are valid for 30 minutes. If you attempt to use the link after this, you will be required to follow the process above again.

If you do not receive login credentials, email studyleave.yh@hee.nhs.uk with your first name, surname and HEE Job Role. 

I'm on Leave - Who can review applications in my absence?

Accent Leave Manger has an Out of Office function for approvers. We suggest you set this up for the period you will be out of the office and assign a TPD or your HoS to consider applications in your absence. You will only be able to select an approver with an existing ALM account. 

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