GP Trainer Re-Approval.

Thank you for your dedicated work as a GP Trainer for the Yorkshire and the Humber School of General Practice. HEYH are aware of the demands of this highly skilled role and endeavour to maintain the high standards of training.

From 2014 the re-approval process changed to align with GMC statutory responsibility for GP Trainers. HEYH tries to minimise the administrative burden throughout the re-approval process, however the trainer must demonstrate their statutory responsibility for ensuring the quality of their General Practice Trainer’s role through a 5 yearly cycle of GP trainer re-approval as stipulated by the GMC.

The evidence will look to satisfy the GMC standards

All Trainers are asked to review the document regarding the GP web app which is based on the - Standards and Evidence document (located at the right of this page - for reference only). A pre-requisite for re-approval is attending a GP Trainer Seminar (TS) approximately mid (5 year) cycle. This will resemble the current TQA or TRS that is in practice. These seminars are valued by GP trainers, as a means by which ideas and problems can be shared, new knowledge learned and valuable networks developed. HEYH also recognises the need to bench mark and help trainers in their roles as Clinical and Educational supervisors.

All Trainers will be sent an invitation to attend the Trainer Seminars at the appropriate time within their re-approval cycle. According to the new process, as set out by the GMC, it is a mandatory requirement for all GP Trainers to be re-approved every 5 years. If this time lapses, unless there are extraordinary circumstances, re-approval status will not be updated on GMC Connect and the Trainer will not be able to continue to act as a GP trainer. It is vital, if any Trainer is concerned this may occur that they speak to the local GP Tutor in the Trainer Quality Assurance team to discuss the individual case.

Once again thank you for your continued support in this process. The documents on the right hand side of this page including the FAQs are available for further information in the first instance.

If you require further information please see the FAQs below or contact the GP Trainer Quality Assurance team.

GP Trainer Quality Team

Sarah Walker 
Quality Manager
Based in Hull
01482 421196

Michele Hannon
Quality Administrator
Based in Hull
01482 421178

How does my Practice become a training site/What if there are changes to my current approved Practice site?

All sites from which training takes place need to be approved as an educational site and registered as such with the GMC.

I want to start training in a practice that is not a current training practice

  • You need to arrange an initial visit from a TPD and the visit form is to be completed and uploaded to the web application (this may be part of the trainer approval process if you are also new to training).
  •  If the informal visit is satisfactory then a web app submission should be made and a formal visit requested (this would be when you are ready to submit for interview if you are new to training).
  • Submission dates are 1 August to start training in February and 1 February for to start training in August.
  • Your formal visit will be conducted by a QA tutor. You and your Practice Manager will need to be available for this visit.
  • The web application will be reviewed by the Trainer approval interview panel. You will only need to attend the panel if you are also wanting to be approved as a trainer.
  • Funding is available for approved trainers starting in a new to training practice to provide equipment for a trainee e.g books, bags and equipment, video recording and playback equipment.

My practice is moving site/ My practice is merging or federating with a practice not approved for training and I want my trainee to work at that site.

  • You will need to arrange a visit from your TPD to assess the premises to ensure they meet adequate standards for training.
  • If there are concerns about your new site then an action plan will be agreed with by you and the TDP and the TPD will revisit to check for completion.
  • If the TPD still has concerns then they can request a formal visit.
  • The completed visit form should be sent to the GP approvals team

 

How do I become re-approved as a GP Trainer?

How often do I need to be reapproved as a GP trainer?

Trainers will be approved on a 5-yearly cycle.

What Educational CPD is required during my approval cycle?

  • You must attend the Trainer’s Seminar - attendance is by invitation mid-way during the re approval cycle.
  • You should undertake 50 hours of CPD over a 5-year cycle related to GP training role this can include trainer’s workshops, Spring and autumn schools.
  • You must attend trainer’s workshops – Attendance at a minimum of 6 hours per year
  • You must undertake Equality and Diversity training which should be updated 3 yearly
  • You should have a PDP which includes GP trainer related objectives

How do I apply for re-approval?

  • You will receive an email requesting that you complete the web application form. This will be directly from the web application, if you have previously submitted in this format, or from the GP approvals team.
  • You MUST keep your email address up to date with the GP approvals team.

What evidence do I need to submit?

  • Required evidence is based on 3 areas:
    • Practice as a training environment
    • Trainer and trainee in practice
    • Trainer as Educator
  • Please follow the link to see a list of the documents that need to be submitted.

How will my submission be assessed?

  • Your web application will be assessed by 2 GP QA Locality leads as part of a virtual panel
  • Further evidence can be requested via the web application
  • A final report will be issued to the trainer by the second reviewer
  • Re-approval outcomes:
    • Re-approval for five years (normally with identification of areas of good practice and recommendations for development)
    • Re-approval for less than five years (with identification of areas to be addressed within a specific time)
    • Practice visit to be arranged (if evidence is insufficient or concerns have been identified that require further investigation)
  • The panel will make a referral to the School lead if major concerns are identified that are unlikely to be resolved at a practice visit, or if following a practice visit, major concerns remain that prevent re-approval of the trainer.

What happens if I don’t complete my application?

If you haven’t started your web application

  • You MUST ensure that your email address is kept up to date with the GP approvals team
  • You will get a follow up email 8 weeks after the requested submission date. Your training scheme and your practice manager will be copied in if their email address is known in case you did not receive the first email.
  • If you do not submit an application for re-approval after the first reminder email then a further email will be sent to you warning you that it is assumed that the you no longer wishing to train and your name will be removed from GMC register as a trainer. Your GP scheme and practice manager will be copied in.

If you haven’t responded to request for further information

  • You will receive a reminder email which will be sent to email address on the web application. Your scheme and practice manager will be copied in, in case you did not receive the original email request for further information.

 

What if I am moving Practices?

I currently train within Yorkshire and the Humber

  • If the you are moving to a current training practice, then you should inform the GP approvals team and the local schemes involved. There is no other action required.
  • If you are moving to a non-training practice, then the practice needs to go through the formal approval process if the practice wishes to train (see above and site approval section in FAQs).

I have been approved in another Deanery and am moving into the Yorkshire and the Humber region

  • Your approval status is unchanged and you can continue to train dependent on the practice training status, as for trainers moving within Yorkshire and the Humber (see above and site approval section in FAQs).
  • You must inform the GP approvals team and your local scheme that you plan to start training in the area.
  • If you are in your first re-approval cycle you will have a re-approval within 2 years of your initial approval as per Y&H trainers. All other trainers will have a 5-year re-approval cycle.
  • You will be invited to and must attend the Trainers Seminar before your next re approval.

 

How do I take a break from being a GP Trainer?
  • Fallow periods of up to 12 months (other than enforced due to gaps in rotations) should be agreed with the local scheme and the GP approvals team should be informed.
  • If the period is greater than 12 months then you need to show evidence of keeping up to date with training requirements and TPD support for returning to training. This will be assessed by the school lead on an individual trainer basis.

I am going on maternity leave

  • The local scheme and the GP approvals team should be informed. If the period is greater than 12 months then the trainer needs to show evidence of keeping up to date with training requirements and TPD support for returning to training.  This will be assessed by the school lead on an individual trainer basis.

 

What do I do if I no longer want to be a Trainer?

It is always with sadness that we have to accept that for various reasons trainers no longer wish to train. The deanery, schemes and trainees all appreciate the time and effort that you will have put into your training role.

  • Please confirm your intentions, including the exact date that you wish to stop training, by email to the GP approvals team.
  • The approvals team will inform the GMC on your behalf. Please note that you will not be able to train after the date you training status is taken off the GMC register.

 

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