The ARCP Panel usually consists of at least one Training Programme Director and a minimum of two other trainers, such as Educational Supervisors and/or College tutors. In addition, there are certain circumstances where the Head/Deputy Head of School or an Associate Postgraduate Dean will be present. A proportion of ARCP panels may also have a lay representative present.
ARCP Outcomes are reached after a panel has reviewed the evidence supplied by the trainee, contained within their training portfolio the Lifelong Learning platform (LLp). Since ARCPs are conducted without the trainee present, it is essential that the training portfolio is up to date and contains all the evidence required by the ARCP panel. You can ensure you have provided the evidence by using the ARCP checklists (linked below). It is helpful to complete the checklist with your ES and upload the completed checklist to the LLP.
At the end of the ARCP process, the panel will issue an outcome. For trainees within the training programme, the following ARCP outcomes may be issued:
Outcome 1: Progressing as expected. Trainee anticipated to move on to their next training module.
Outcome 2: Development of specific competencies required, but no additional training time needed. Trainee is anticipated to move on to their next training module, but may require some additional competencies or training exposure during this period.
Outcome 3: Inadequate progress by trainee, additional training time required. This is for trainees who have specific training requirements that cannot be obtained without extra training time, often trainees who haven't yet passed the FICM exam and are not eligible to move into the next training phase without it. They may be given extra time ("on an extension") to obtain this missing component (e.g. the exam). The trainee's CCT date is likely to be extended.
Outcome 4: Trainee leaves the training programme without completion of training.
Outcome 5: Incomplete evidence presented. ie. the panel cannot make a judgement on whether a trainee is progressing or not, because the required evidence is not available, this also includes missing Form R (B).
Outcome 6: Gained all required competencies and successfully completed the training programme
If it is determined a trainee is likely to receive an outcome 2, 3 or 4 (ior COVID outcome 10.2), the trainee will receive a phone call from a panel member (most likely their TPD), to arrange a feedback meeting (usually within a week of the ARCP). This follow up meeting will be solely between the trainee and their TPD or Educational Supervisor. The purpose of this meeting is to help the trainee understand the reason(s) for the outcome, to give them an opportunity to ask questions, for the TPD/Supervisor to offer support, and to ensure the trainee has a clear, well-supported action plan, going foward.
A trainee may request a review of an Outcome 2, or appeal an Outcome 3 or 4. There are time limits and requirements for embarking on these processes so it is recommended that trainees read the appropriate part of the Gold Guide early on if they are concerned.
The panel members will be given access to your ARCP record about one week prior to the assessment day. They can only review evidence that is linked to an ARCP record and cannot see historical evidence relating to previous levels of training. It is therefore essential that you link all your evidence appropriately, complete the ESSR in full and include the ARCP checklist annotated to show how your evidence can be viewed.
You can contact admin support at HEYH, your TPD or your college tutor for help (see the contacts page) but please do so as soon as you are having difficulties. Most problems can be managed easily in advance but, if left until the ARCP day, may result in an adverse outcome.