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Yorkshire and Humber
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Congratulations! You’ve been allocated to Yorkshire and the Humber Foundation School (YHFS). 

We are part of NHS England, Yorkshire & the Humber (NHSE YH). 

We have compiled some vital information that will help you to prepare for and guide you through the early days of your foundation programme.  

Getting Prepared 

Before you start your foundation programme, and in order to ensure that you are armed with as much information to help you succeed as an outstanding foundation trainee, we recommend that you familiarise yourself with the UKFPO and our own websites. There is a wealth of information hosted there. 

UKFPO: https://foundationprogramme.nhs.uk/ 

YHFS: https://www.yorksandhumberdeanery.nhs.uk/foundation 

YHFS Contact Details  

The generic email for any foundation queries is: England.foundation.yh@nhs.net  

Support for the Yorkshire and Humber Foundation School (East Yorkshire, West Yorkshire and South Yorkshire) is based in the NHSE Hull Office – Health House in Willerby 

STEP 

Please complete your STEP form as per the national timeline. Information can be found here: https://foundationprogramme.nhs.uk/resources/preparing-for-f1/ 

IMPORTANT! - Update of Personal Details 

It is your responsibility to inform YHFS, and your Trust of any changes to your personal details throughout your foundation training. Failure to do so may result in vital information not reaching you and important deadlines being missed.  

Please always have your GMC number to hand when contacting YHFS. 

We know a lot of your personal information may have changed from when you completed your Oriel application. If any of your personal details have changed, please let us know via the generic email address (England.foundation.yh@nhs.net ) as soon as possible and also make sure you keep your Horus ePortfolio up to date with a current email address. It is essential that you regularly maintain and check the email address that you have provided us. Failure to do so may mean that you miss important communications about your rotations, training, and ARCP’s. 

Induction 

You will be contacted by your Trust with further information regarding your employment checks, induction dates, and the national mandatory shadowing requirements. If you don’t hear from them, please contact the Postgraduate Centre / Foundation Administrator at the Trust where you are commencing your foundation programme.   

Your Trust is your employer, not YHFS.  

Mandatory “shadowing” takes place from the Thursday before your start in your FY1 post (not including Sat / Sun). Foundation trainees start date is always the 1st Wednesday in August, rotating to the next placement on the 1st Wednesday in December and April. 

The Foundation School 

The Foundation School brings together medical schools, Postgraduate Medical and Dental Education, Trusts, Mental health trusts, GP practices and other organisations, operating under the Postgraduate Dean.  

It is the organisational unit responsible for the operational aspects of delivering Foundation Training Programmes and is responsible for the management of the organisational framework within which foundation training is delivered, ensuring that appropriate processes and protocols are in place.  

Members of YHFS meet quarterly at group Foundation School Committee meetings (WY / SY / EY). The committees facilitate a coordinated approach across all Trusts, ensuring that the Foundation Curriculum is implemented across the school. It also oversees the running of the Trust Programmes and sets the strategy for the development of programmes in line with national standards. Committee meetings are chaired by the relevant Deputy Foundation School Director.  

Each Trust will appoint foundation trainee representatives at F1 and F2 level to represent the views of foundation trainees at Foundation School Committees. There are also regional trainee representatives for East, West and South Yorkshire, SFP and SIM. 

The Trusts in each region work together on many elements of Foundation training, for example generic skills training and the process for transition between F1 and F2.  

 

 

 

 

Key: (T) This indicates that these hospitals are teaching hospitals. 

Organisation of Foundation Training in YHFS 

Foundation School “Groups”  

There are three foundation school groups in YHFS.  

  • West Yorkshire which covers Leeds and the surrounding areas. 

  • East Yorkshire which covers East Yorkshire and the Humber Coast. 

  • South Yorkshire which covers Sheffield and the surrounding area.   

NHSE YH Structure 

Postgraduate Dean: Mr Jon Cooper 

https://www.yorksandhumberdeanery.nhs.uk/foundation/how_your_school_works/contacts   

Deputy Postgraduate Dean for Foundation and Foundation School Director  

Our Foundation School Director (FSD) is Dr Umakanth Kempanna who is a Consultant in Anaesthetics and Interim Clinical Lead Obstetric Anaesthesia at Hull University Teaching Hospitals NHS Trust. 

Deputy Foundation School Directors (DFSD) 

Mr Ray Raychaudhuri is the Deputy Foundation School Director for South Yorkshire 

Dr Jon Robson is the Interim Deputy Foundation School Director for West Yorkshire 

Dr Atideb Mitra is the Deputy Foundation School Director for East Yorkshire 

Programme Support Manager

Sue Reid heads up our programme support team based in Hull.  Any YHFS queries should be directed to the Foundation inbox in the first instance as this is managed by the whole team. England.foundation.yh@nhs.net  

Local Education Providers 

All Trusts have a Medical Education Centre, with experienced staff who provide information, support and advice for your Foundation Training. They should be your first port of call should you have any concerns regarding any aspect of your training.  

Responsibility for Foundation education and training is undertaken by the following roles: 

Foundation Training Programme Directors (FTPD) are consultants appointed jointly by the Trust and NHSE YH to ensure the delivery of the foundation programme curriculum in accordance with the standards set by the GMC. They are one of your key contacts within the Trust for all matters relating to foundation training.  

The Director of Postgraduate Medical Education is appointed to provide educational leadership in the Trust, and they work closely with the FTPDs. 

Educational Supervisors  

Every Foundation trainee will have a named Educational Supervisor, who is responsible for their training for the whole training year (F1 or F2). Responsibilities include:  

  • overseeing training, appraisal and progress with foundation curriculum 

  • assisting the trainee to create and update their personal development plans.  

  • end of placement educational supervisor reports  

  • end of year educational supervisor report 

  • where necessary, complete an additional action plan, and 

  • appraisal and sign off of relevant parts of the ePortfolio including specific curriculum sign off. 

For those doing LIFT GP posts, the GP will be their Educational Supervisor for the full 2 years of their programme. 

Clinical supervisors  

Every foundation trainee will have a named Clinical supervisor for each post. This supervisor is responsible for: 

  • the day-to-day clinical supervision of trainees during the working week 

  • the provision of training and education opportunities  

  • providing constructive feedback and undertaking workplace-based assessments.  

  • safe clinical oversight of trainees  

  • liaising with Placement Supervision Group to obtain feedback regarding the trainee’s performance in the post. 

  • the completion of an end of post assessment / report  

Academic trainees will also have an Academic Supervisor.  

Foundation School Administrators 

Foundation administrators are your personal first point of contact for the following: 

  • face to face advice  

  • ePortfolio queries  

  • regional training days (booking, swaps etc...)  

  • completing your assessments 

  • getting your sign off paperwork completed 

  • talking to your Foundation Training Programme Director, and 

  • problems or concerns with your placement. 

Foundation Learning ePortfolio 

An electronic version of the Horus ePortfolio is used by all trainees within HEE YH: https://horus.hee.nhs.uk/login    

If you are experiencing issues using the Horus ePortfolio, please first visit the Horus support site. This has lots of frequently asked questions, scenarios and videos: https://supporthorus.hee.nhs.uk  

Horus has been designed to help foundation doctors plan and manage their Foundation Programme and get the most from the opportunities available. The portfolio is based around the Foundation Programme Curriculum. 

The Foundation Programme is driven by the foundation doctor, supported by supervisors. Within Horus you will find tools that will help identify your educational needs, set goals and plan how to achieve them.  

Horus also contains, amongst other things: 

  • Guidance around how you can demonstrate the competences you have achieved. 

  • List of competences required to successfully complete the Foundation Programme 

  • Example forms to record meetings with your Educational Supervisor, reflective practice and self-appraisal.  

  • Personal development plan  

  • ARCP forms  

  • Revalidation form R 

Annual Review of Competence Progression (ARCP) 

At the end of each of your foundation programme years you must complete an Annual Review of Competence Progression. There is a guide to the ARCP process on the UKFPO website in the “Key Documents” page: https://foundationprogramme.nhs.uk/curriculum/arcp/  

e-Learning for Healthcare’s (e-LfH) Foundation e-Learning Programme 

This e-Learning Programme is a free resource available to all F1 and F2 doctors in the UK and currently comprises content relating to Foundation Induction, the Foundation Curriculum, Safe Prescribing, Equality & Diversity, Health & Safety and Infection Control. This resource will continue to expand to support the entire foundation curriculum.  

All trainees are provided with access the programme via the following website: http://www.e-lfh.org.uk/programmes/foundation-programme/  

Log in information is sent to the email address used to register on Oriel.  Anyone who has not received login details should contact the helpdesk via this link: https://support.e-lfh.org.uk/  

Towards the Future 

F1 – F2 Transition Process 

F1 and F2 posts in YHFS are linked. You will know where your posts will be for the full duration of your 2-year foundation training. This is designed as a supportive process to aid your transition between F1 and F2.  

F1 – F2 Transfer of Information Process 

If you are to move trusts for your F2 year, Trust staff will transfer your information to your subsequent Trust.  

This is designed as a supportive process to aid your transition between F1 and F2.  

Tasters 

The UKFPO has published guidance aimed at supporting the development of high-quality tasters in each area of every foundation school. 

A taster is a period of time, usually 2-5 days, spent in a specialty in which the Foundation trainee has not previously worked. It is intended to enable the development of insight into the work of the specialty and to promote career reflection.  

You should speak directly to your Trust if you are interested in completing a taster day. 

There are already many examples of good practice in this area and this document aims to support all Foundation Programmes in developing career exploration for their trainees. 

https://www.yorksandhumberdeanery.nhs.uk/foundation/recruitment_and_retention/taster_sessions  

Curriculum Delivery (Study Leave) 

We are reviewing the YHFS Study Leave policy and this will be available shortly.  

Although F1s have study leave entitlement, this is generally taken up with our regional teaching days. F2s are entitled to study leave at the discretion of their Educational Supervisor and Training Programme Director and in line with the national and local policies.  

Please contact your Trust if you have any further study leave queries. 

https://www.yorksandhumberdeanery.nhs.uk/learner_support/policies  

https://www.yorksandhumberdeanery.nhs.uk/learner_support/policies/curriculum_delivery 

Script 

SCRIPT (Standardised Computerised Revalidation Instrument for Prescribing and Therapeutics) was created in 2011 by a team of clinical pharmacists and clinical pharmacologists working in both education and healthcare.  

The programme comprises web-based eLearning modules relating to prescribing and therapeutics across a wide range of subject areas. All modules have been authoured by specialist healthcare professionals and were externally peer reviewed to ensure accuracy and relevance to practice. The modules are divided into categories including: 

  • Principles of Prescribing 

  • Prescribing in Medical Emergencies 

  • Prescribing in Special Circumstances 

  • Managing the Risks of Prescribing 

  • Therapeutic Groups 

  • Clinical Governance 

  • Advanced Prescribing 

https://www.safeprescriber.org/medicine-surgery-signup-select/  

PSA (Prescribing Safety assessment) 

This is a mandatory requirement for completion of Foundation Year 1. Many of you will have already successfully completed this as part of your medical degree. If you have not, it is essential that you contact your educational supervisor and lead pharmacist to put a plan in place to complete this as soon as possible. There are 3 opportunities to sit the exam during the F1 year. Dates for taking the exams will be circulated to you. 

Trainee Forums 

Foundation Trust and Regional Trainee representatives from F1 and F2 are selected from each of the Trusts which host Foundation Trainees. Trainee representatives are also invited to attend all Foundation School meetings. 

FDocs / Medics Academy 

All YHFS Foundation trainees have access to the FDocs platform. F|Docs supports Foundation Schools to deliver a world class Foundation Programme. It enables final year medical students and foundation doctors to prepare for their future careers whilst easily achieving their curriculum requirements. 

https://www.medics.academy/pages/fdocs  

Other Helpful Information 

During your training you may encounter difficulties. Please contact your Educational Supervisor for help and support when required.  You may also contact either of the services available below. 

“Take Time” Counselling  

This is a confidential counselling service specifically for junior doctors and dentists within HEE YH.  For more information, please see our website: ttp://www.yorksandhumberdeanery.nhs.uk/pgmde/pgmde/trainee_support/  and https://www.yorksandhumberdeanery.nhs.uk/foundation/how-your-school-works/sources-trainee-support  

Career Support and Advice  

NHSE YH offers confidential, objective and impartial careers support for doctors working in the area.  This includes topics such as “Choosing Your Career”, “Written Applications”, “Interviews and Career Planning”: https://www.yorksandhumberdeanery.nhs.uk/learner_support/what_support    

And finally...Good Luck with your foundation training! 

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